Security
Control access to your team’s work.
Invite colleagues, set their roles and remove access when someone leaves. Removing a colleague does not delete their Cases or findings, and workspace Owners can continue working with retained material.
Product preview · Demonstrations include features in development.
Team and accessScreening policyRetentionBillingUsage
Team
4 active members · 1 Owner · 2 adminsPending invitations
Member
- Screens, investigates and works in shared Cases.
- Sees their own work and what colleagues share with them.
- Doesn’t manage the team or firm policies.
Colleagues inherit this workspace’s feature availability, subject to their role.
Invitation created and emailed to daniel.brooks@summitvalley.example.
Team and accessScreening policyRetentionBillingUsage
Team
5 active members · 1 Owner · 2 adminsMember removed
Remove sarah.collins@summitvalley.example from this workspace?
CancelRemove
Remove sarah.collins@summitvalley.example from this workspace?
CancelRemove
Secure your account
Removing an Admin needs a recent verification. You last verified at 08:52.
Enter the code from your authenticator, or use one of your recovery codes.
Verified
Team
4 active members · 1 Owner · 1 adminFormer members (1)
Sarah Collinssarah.collins@summitvalley.exampleJoined 2026-06-15
WorkspaceWorkspace member removed.
Sarah Collins · Admin
HAHelen Ashby
- Event type
- seat.member_removed
- Resource
- workspace_member · acct_5d21
- Event ID
- evt_7f3c19a2
- Recorded email
- helen.ashby@summitvalley.example
Tollmere Credit Advisers LLC
Organizationowner Sarah Collinsas of 2026-11-16Open
Sarah’s Case stays in the workspace. Owners can access all retained workspace content.
Record history
Record 12026-11-10 16:20 UTC · James Walker
Case evidence · 8
6 more items7 more items
Access
Manage access as your team changes.
Invite colleagues through individual accounts, assign their workspace roles and remove access when responsibilities change. Access to saved work is checked against workspace membership and the permissions that apply.
Roles
A workspace must keep at least one active Owner.
Owner
- Can access all retained workspace content, including work that has not been shared with teammates.
- Appoints Owners and Admins, and sets firm policies for sharing, screening sources, approvals, retention and billing.
- Verifies with an authenticator at sign-in.
In this workspace
HAHelen Ashby
Admin
- Invites and removes Members.
- Manages review reason codes and Monitoring notifications.
- Sees their own work and what colleagues share with them.
In this workspace
ALAnna Lewis
Member
- Screens, investigates and works in shared Cases.
- Sees their own work and what colleagues share with them.
- Doesn’t manage the team or firm policies.
In this workspace
JWJames WalkerDBDaniel Brooks
Account protection
Protect access to your account.
Use an authenticator to verify your identity, with recovery codes if you lose access to your device.
- Workspace Owners verify with an authenticator when they sign in.
- Adding, promoting or removing an Admin requires recent verification.
- Recovery codes are shown once, when you set up your authenticator.
Activity
See who changed what.
Review recorded decisions, team changes and policy updates with the person and time attached. Filter the audit trail by subject and date.
6 events · newest first
WorkspaceWorkspace member removed.
Sarah Collins · Admin
HAHelen Ashby
Original event details
- Event type
- seat.member_removed
- Resource
- workspace_member · acct_5d21
- Recorded email
- helen.ashby@summitvalley.example
{"previousRole": "admin", "role": null}WorkspaceWorkspace invitation accepted.
Daniel Brooks · Member
DBDaniel Brooks
Original event details
- Event type
- seat.invitation_accepted
- Resource
- workspace_invitation · inv_90b4
- Recorded email
- daniel.brooks@summitvalley.example
{"role": "member"}WorkspaceWorkspace invitation created.
daniel.brooks@summitvalley.example · Member
HAHelen Ashby
Original event details
- Event type
- seat.invitation_created
- Resource
- workspace_invitation · inv_90b4
- Recorded email
- helen.ashby@summitvalley.example
{"role": "member"}Tollmere Credit Advisers LLCRecord saved.
Approved-list review · Tollmere Senior Lending Fund · Record 1
JWJames WalkerOpen Case
Original event details
- Event type
- record.created
- Resource
- case · case_31e8
- Recorded email
- james.walker@summitvalley.example
{"recordNumber": 1}Tollmere Credit Advisers LLCCase assessment review completed.
Assessment revision 3 · Reviewed
SCSarah CollinsOpen Case
Original event details
- Event type
- case.assessment_review_completed
- Resource
- case · case_31e8
- Recorded email
- sarah.collins@summitvalley.example
{"revision": 3, "status": "reviewed"}WorkspaceScreening defaults changed.
Screening profile · Balanced
HAHelen Ashby
Original event details
- Event type
- workspace.screening_profile.updated
- Resource
- workspace · ws_larkmoor
- Recorded email
- helen.ashby@summitvalley.example
{"profile": "balanced"}
No events match these filters. Clear or change them to see other recorded activity.
Retention
Set a policy for retained evidence.
Define how managed evidence and Records are retained, and review material when it becomes due. Each decision to keep or dispose of evidence is recorded with who made it and when.
Policy for new evidence and Records
- Effective from
- 2026-11-02
- Set by
- Helen Ashby
- Review after
- 5 calendar years
- Disposal history
- Keep for 10 calendar years
What this policy covers
- New originals and their notes
- New saved Records
- New assessments and colleague feedback
Evidence already saved keeps the policy accepted when it was saved.
When an item is due for review
- Approve disposal
- Allows deletion once every attached item is eligible. An issued Record or a new hold can still prevent it.
- Postpone review
- Sets a later review date. It can’t shorten a preservation requirement.
- Place a hold
- Keeps the item until the hold’s owner reviews it and it is released.
Record 1 · Approved-list review · Tollmere Senior Lending Fund
- Saved by
- James Walker · 2026-11-10
- Accepted policy
- Review after 5 calendar years
- Next disposal review
- 2031-11-10
Holds and requirements
Active holdAuthority or reference: Compliance instruction CI-2026-14
Owner: Former workspace member — reassign this holdOwner: Anna Lewis · Next review 2027-03-01
A hold owner is no longer an active member. Reassign ownership; preservation continues.
How holds work
A hold has no automatic end date. Its owner reviews it, and an administrator must explicitly release it. The review date does not release this hold.
Decision history
- Evidence acceptedJames Walker
- Hold placed · owner Sarah CollinsHelen Ashby
- Hold reassigned / reviewed · owner Anna LewisHelen Ashby
Data handling
Know where your data goes.
Cloudflare hosts Altira and stores workspace data. Search and AI features use providers including Serper, OpenAI and Anthropic; the information sent depends on the task. See our Privacy Policy for provider and retention details.
Cloudflare
Used forHosts Altira and stores your workspace’s data and evidence files. Runs security checks on sign-in pages.
ReceivesWorkspace data and evidence files. The workspace database and evidence files stored with Cloudflare are encrypted at rest.
Serper
Used forNews searches for Adverse Media, and searches in some Research.
ReceivesThe search: the subject’s name and the terms or details you add.
OpenAI
Used forAI-assisted analysis and Research, where enabled.
ReceivesThe subject details, source excerpts or brief assembled for that task.
Anthropic
Used forHosted Research, where enabled.
ReceivesThe Research brief and, when you continue an investigation, the saved report content and source excerpts you choose.
Resend
Used forAccount email: verification, invitations and password recovery.
ReceivesThe email address and the message.
Different tasks use different providers, and each receives the details for its task. Adverse Media sends the subject’s name and search details to Serper to retrieve news.
Bring your vendor due diligence questions.
Talk with us about account controls, data handling and your firm’s security requirements.
Found a security issue? Report it to security@altiratech.com.